RI privacy policy
At its November 2007 meeting, the Board of Directors adopted the following policy:
Rotary International is a worldwide organization of business and professional leaders that provides
humanitarian service, encourages high ethical standards in all vocations, and helps build goodwill and peace in the world. Approximately 1.2 million Rotarians belong to more than 32,000 clubs in more than 200 countries and geographical areas.
The Rotary Foundation of Rotary International is a not-for-profit corporation that is supported solely by voluntary contributions from Rotarians and friends of the Foundation who share its vision of a better world.
Together, these two entities are collectively referred to as “RI” in this privacy statement. In the course of fulfilling its mission of supporting Rotarians and their Rotary clubs, RI collects personal information regarding the individuals it serves. RI is committed to maintaining the privacy of these individuals.
RI has adopted this privacy statement to affirm this commitment and to assure transparency in how it collects, retains and uses personal information.
What is personal information?
Personal information is information that identifies or describes a Rotarian or other individual, including but not limited to name, contact information and email address.
Why RI collects personal information
RI collects personal information to be used for the following purposes:
- Financial processing including but not limited to billing and payments.
- Supporting The Rotary Foundation including but not limited to fund development,grants,awards, recognition, and promotion.
- Tracking membership trends,identifying Rotarians for appointments to leadership positions and
supporting membership retention.
- Communicating key organizational messages through RI publications and appropriate club and district officers.
- Facilitating the planning and operation of international conventions and other meetings and special events.
- Supporting and further developing programs and service activities.
- Facilitating participation in programs and activities.
- Communicating information to non-Rotarians including but not limited to alumni and licensees.
When RI may disclose personal information to others
RI may disclose personal information about Rotarians and other individuals to others as necessary to facilitate the purposes of RI.
For instance, RI may provide personal information to organizations that perform administrative services on its behalf. In such cases, RI requires these organizations to implement specific protections to safeguard this information.
Further, at the direction of the RI Board of Directors and the Trustees of the Rotary Foundation, RI may occasionally participate in special advertising and/or marketing initiatives that involve the release of personal information. RI will notify affected Rotarians about these initiatives and give them the opportunity to decline participation.
RI may also disclose personal information when:
- Such information is already otherwise available to the public.
- Such disclosure may be required by law.
- When necessary to protect the rights, privacy, safety or property of an individual or group.
Protection of personal information
RI will implement appropriate controls to monitor and assure compliance with this privacy statement, including the utilization of reasonable security measures to prevent unauthorized access to or inappropriate use of personal information. RI will immediately respond to any unauthorized access to or inappropriate use of personal information or any other violation of this privacy statement.
Personal information on www.rotary.org
RI will protect the security of personal information on Rotary.org by using password-protected areas and other appropriate security measures. RI will restrict access to personal information available on Rotary.org to appropriate persons.
Accuracy of personal information
RI will take reasonable steps to ensure that personal information it retains is accurate. RI will provide reasonable access to individuals seeking to confirm or correct their personal information.
RI’s privacy statement
In its efforts to ensure that RI is following appropriate privacy standards, RI will periodically review and update as appropriate its privacy policy.
If you have concerns or questions about this policy, please contact RI at privacy@rotary.org.
Read more about the November 2007 Board of Directors meeting.